Appointment Page Google Calendar

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Appointment Slots

Using appointment slots

The appointment slots feature lets you set one period of time on your calendar, divided into available time slots for people to reserve. For instance, professors can have their students reserve time during office hours each week, or the library could let anyone visiting their website schedule an appointment for a room during a set time period.

Note that in order to reserve one of your appointment slots, people will need to have a Google Calendar account themselves. But it's free and easy for them to create an account, so don't let that stop you from creating appointment slots!

This is a handy tool with many possibilities. Read on to learn how to set up and start using it.

Set up appointment slots

Sign in to your Georgia Southern Google account and go to your calendar
Make sure that you're in Week view or any Day view, since the appointment slots can't be created when you're using any of the other Calendar views.
Click anywhere in the calendar grid. In the event bubble that pops up, click Appointment slots.
Indicate the details for the appointment slots using these fields:

What: Enter a short title for the appointment slots, like 'Professor Brown’s Office Hours.'
Calendar drop-down menu: Choose the calendar in which you'd like to create the appointment slots.
Offer as a single appointment: Select this button if the entire time will be used for one appointment.
Split into smaller slots: Select this option if you'd like to allow multiple appointments to be scheduled during the block of time. Simply select and indicate the duration for each appointment (in minutes) in the text box to the right.

If you're all finished, click Create slots on the bubble, or continue to the next step to add more details to your appointment slots.
Click Edit details to open the appointment slots details page and add more information, such as a location or description, or to make the appointment block repeat. To make the appointment block recur, click the Repeat checkbox to choose your settings. Read more about repeating events.
If other people should be present during the appointment slot, you can invite them using the Add Guests field. For instance, a professor may want their assistant to be there during office hours and could invite them using this feature.
Note: Anyone that you add here will be invited to every individual appointment throughout the block of time, and will also receive an email each time someone reserves an appointment. To show the event to people who might reserve an appointment slot, give them the appointment page's URL that's listed at the top of the event details page
When you're finished, click Save.

You're all set up! Your appointment block will display as a single event on your calendar and the calendars of any invitees. You'll be able to distinguish the appointment block from other events by its striped pattern. Once actual appointments are booked, they'll appear as regular events overlapping with the striped appointment block.

Booking Appointments (visitors)

To let people start booking appointments, simply direct them to the appointment page.

** You can find the URL for your appointment page at the top of the set-up page, which you can access via the Edit details link.

Visitors to this page will see a calendar showing the available appointments. They’ll also see their own calendar overlaid on the appointment page, making it easy to see what times work for them.
To book an appointment, visitors simply click one of the available appointment buttons and click Save. Visitors can also edit other fields in the popup to make changes to the title, location, and event description.
Appointments that have been booked won’t be visible to future visitors to the appointment page.
Attendees can cancel their appointment by deleting or declining the event on their own calendar, which will appear as a decline on your calendar. The appointment then becomes bookable for future visitors to the appointment page.

Appointment Page Google Calendar Planner
Appointment Page Google Calendar 2020

Add Appointments To Your Google Calendar

Appointment Reminder is an addon for Google Calendar that automatically sends SMS reminders to your clients to reduce no shows and provide better communication. In addition to appointment reminders you can also allow your clients to book online with your own personalized booking page, showing only the times you are available for bookings. The Google Calendar app helps you spend less time managing your schedule and more time enjoying it. Available on Android, iPhone and iPad. Learn how to create appointment slots in the new Google Calendar. In order to create bookable appointment slots, you will view your calendar in week or day view and click on the calendar where you want to create your open slots. Instead of making an event in your calendar, you will select the calendar type “Appointments Slots”.

Do you use Google calendar for managing your daily work schedule? If you use Google Calendar for task management, you can copy SetMore appointments to a new calendar or an existing calendar of your Google account.

There are a couple of advantages of copying SetMore appointments to your Google Calendar account. First, this integration keeps your schedule in check. Your customers can book appointments online from your SetMore booking page and as soon as a new appointment is booked, your Google Calendar account is automatically updated. Second, you get email notifications when a new appointment is added, or when an existing appointment is modified or removed.

Here is how you add appointments to Google calendar:

1. Login to your SetMore account and go to settings.

2. On the left hand sidebar, click “Staff Members”.

3. Every staff member in your SetMore account has his own calendar. Choose the Staff member whose appointments you want to add to your Google calendar account. Click on “Copy Calendar URL” and copy the calendar URL to your clipboard.

4. Login to your Google account and go to “Calendar”.

5. In your Google calendar page, click on “Other calendars” drop down from the left sidebar. Select “Add by URL”.

6. Remember you copied your staff member’s calendar URL in step 3? Paste the same URL here and click “Add calendar”.

7. All done.

From now onwards, the appointments and schedules of the particular staff member will be automatically imported in your Google calendar.

Now here is the biggest advantage of using SetMore appointments with Google calendar. When you have multiple employees and staff members taking appointments from your customers, you can accumulate all the appointment schedules of all your staff members in one place. You get to see a holistic view of staff schedules on one page. Here is an example

This gives you a 360 degree view of all staff appointments from one page, so you can optimize the staff workflow and make maximum use of available resources.

Video Transcript

Hey, I am Jessie from SetMore.

I’m going to show you how to add a feed of your SetMore appointments to your Google Calendar.